How can digitising medical records
help a healthcare practice?

Scanning medical records and digitising can bring a wealth of benefits. The average GP spends about 11% of their time completing admin tasks, including paper and document management. In an industry where every second counts, time could be better spent elsewhere.

ScanSnap’s specialist technology helps to cut down on some of the daily admin tasks and allows healthcare practices to streamline their workflows and provide better treatment to their patients.

Find out more about ScanSnap document technology today.


What are the advantages of scanning medical records?

By digitising medical records, ScanSnap frees up doctors, nurses, and other essential healthcare staff from repetitive admin tasks. This allows them to focus on improving patient care through:

Streamlining workflow processes

Scanning medical records can fast-track doctor-patient visits. Doctors can instantly access digital medical records of previous patient visits, diagnoses, and prescriptions to get a quick and clear look at the patient’s history.

Improved collaboration between different healthcare teams

Digitising medical records enables a smooth and seamless exchange of information between different departments of a practice. These data pipelines can be both on an organisational level and healthcare level.

Organisational data pipelines can involve an exchange of information between finance and HR, whereas healthcare pipelines can involve collaboration between departments such as the oncology and neurology teams, for example.

Provides more face-to-face time with patients

Digitising medical records frees up nurses and doctors from time-consuming admin tasks. They can fast-track their workflows and see more patients during their shifts, as well as have longer face-to-face interactions with these patients.

Saving on storage space and time

Scanning medical documents and organising files can help your healthcare practice maximise its office space by minimising storage needs.

It also reduces the amount of time that staff spend file hunting. In high-pressure departments like A&E, saving time can make all the difference towards saving a life.

Digitally archiving medical records can also reduce the risk of damage or loss of documents through unforeseen circumstances, such as fire or flooding.

Store files with greater security

Scanning medical records also provides greater security. For starters, it prevents medical records from getting lost or misplaced in storage units. You can also encrypt a patient’s private medical records to prevent personal information from getting into the wrong hands and breaching data protection. Healthcare practices can be sued if medical records are leaked or accessed without permission.


What types of medical documents can you digitise?

Using ScanSnap’s specialist technology, you can scan the following medical documents:

  • Patient history files/forms: These include files on the patient’s vitals with every visit and previous doctor diagnoses.
  • X-ray files: Scanning x-ray files which show the internal images of the body to detect a number of conditions.
  • Lab tests: Information on lab tests performed on the patient.
  • Prescriptions forms: Medications prescribed for patient treatment after diagnosis.
  • Surgery consent forms: Consent forms by patients for surgeries and any other invasive procedures to be carried out.


How can digitising medical records help your healthcare practice?


woman sorting through bills and receipts next to a laptopScanSnap easily integrates into the daily operations of your practice and helps you digitise your paperwork to improve patient outcomes.

Scan and store prescription records, consent form and medical results for detailed and readily available patient data. Smart and secure digital storage means everything is legally compliant and available for whenever you need it.

Scanned documents can be easily shared with patients electronically, promoting patient engagement and empowerment in their healthcare management. This includes sharing test results, treatment plans, and educational materials.

Plus, with integrated camera scanning technology you can ensure these records are kept up-to-date whether amendments are made digitally or by-hand.

Besides, you’ll be improving general workflow around the practice by cutting the duration spent on time consuming filing and administration tasks. That’s more time for your staff to spend on the people that matter – your patients.

Find out how we can be your new business partner by contacting us through the "Chat with an Expert" button.

Featured scanners for the healthcare sector.

scansnap ix1600 scanner in black with different sized paper on its feeder

ScanSnap iX1600